In this article, we will see 5 security tips for business cloud users.
Cloud storage offers unparalleled flexibility. It allows users to share files and applications with ease and, when paired with a lightning-fast network, makes even the most arduous of tasks a breeze. Clouds can be a security risk, though. With cyber-attacks on the rise, it’s important to take a few basics steps to safeguard your data.
Security tips for business cloud users
1. Segregate access
Perhaps the simplest but most important tip of all, is that not everybody needs access to every area of the cloud. Some users will need to upload files, others will need to share applications, another group might be charged with backing data up. None of these people need full, unfettered access. Divide your cloud into a hybrid model with the public, all access areas, and password-protected private ones. Not only does this optimize traffic and speed the network up, but it ensures that, should a single user become infected by malware, the contagion won’t spread across the entire system.
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2. Encrypt your data
Encryption should be the standard protocol for any business using cloud storage. Encrypted data is encoded and an encryption key (for deciphering that data) is generated. Never store the key on the same software as the data. Doing so undermines the whole encryption process. Check encryption protocols regularly and ensure that everybody using the cloud is familiar with the practice.
3. Enable two factor authentication
Two-factor authentication is an additional layer of security after passwords. When they log into the cloud for the first time, employees will be sent a code to their phones. It doesn’t sound like much, but two-factor authentication prevents stolen data from being used as a login. It means that newcomers can’t simply log in using a username and password by requiring an additional step. Two-factor authentication might seem like a pain to some, but it’s an important layer of protection.
4. Hire professional support
No matter how many precautions you take, nothing can match the expertise of managed IT services. Companies like Data Cube Systems can manage your business’s IT network for you, taking the burden of cloud security off your shoulders. Outsourcing the network to a third party might seem like a big step, but these firms have access to all the latest anti-virus software and are up to date with current security risks. They’ll secure your cloud and then continue to monitor it, eliminating threats before they have a chance to develop.
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5. Destroy deleted files
It’s a little-known fact that deleted cloud files aren’t immediately destroyed. They’re stored for several days so that they can be retrieved if necessary, but this is a big security risk, especially for sensitive data. If you’ve deleted a series of private files, look for the cloud’s recycle bin area and then purge them completely. Recently deleted files will probably be the first place a hacker looks if they gain access to your cloud, so ensuring that personal data is completely removed is an essential process.